Job Description

Job Description and Duties

Under the general supervision of the Accounting Administrator I (AA I) (Supervisor), the Accounting Officer (Specialist) will perform professional accounting duties in the Collection, Cashiering, and Payroll section. Review and analyze the daily Report of Collections, a listing all the day’s cash receipts. Completed Report of Collections will display all information required for each amount collected, (Fi$cal transaction, fund, appropriate identification, and item description.). Reconcile aged accounts receivables and work with Human Resources to resolve any Discharge of Accountability with State Controller’s Office (SCO). Work with General Ledger Section on the reconciling items on the Bank reconciliation to initiate appropriate actions to correct. Post uncleared (unidentified) collections payments to the appropriate programs at the time they will become  revenue. Review, analyze, and complete cash reconciliation daily. Performing duties such as processing deposits and assisting in the analysis and preparation of the daily Report of Collections, collecting monies due to the department, reviewing revenue information, and reviewing all cash receipts received daily, additionally acting as a liaison with other Boards, Departments and Offices (BDO’s), and Control Agencies representing California Air Resources Board (CARB) and California Environmental Protection Agency (CalEPA.)

You will find additional information about the job in the .

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required. 

The p ositions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position’s designated headquarters location at their own expense, as indicated on their duty statement.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)  
• Daily use of a personal computer, office equipment, and/or telephone.
  

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of basic accounting principles, particularly related to collections, cashiering, and payroll.

• Experience handling cash receipts, preparing deposits(Checks, CC/ACH, and Wire Transfers), and reconciling financial transactions.

• Familiarity with payroll processes, including payroll distribution, reconciliations with Salary Advances, and prepare monthly reporting.

• Ability to accurately review, post, and reconcile payment and collection data.

• Strong analytical and problem-solving skills to research and resolve discrepancies.

• Proficiency in Microsoft Excel, Word, and FI$Cal systems.

• Excellent organizational skills and attention to detail to manage multiple tasks and meet deadlines.

• Effective written and verbal communication skills to collaborate with internal teams and external divisions.

• Ability to adapt to changing procedures, priorities, and systems.

• Strong work ethic, reliability, and ability to work independently and as part of a team.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Gym
• Daycare facility
• Nearby (third-party) parking
• Convenient to public transportation
• Located near: Restaurants and Shopping

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.  Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts

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